How It Works

1 — Initiate request

A bookkeeper, AP clerk, or finance user creates a payment or transfer request inside your existing accounting stack (QuickBooks, Xero, ERP). SecAsset ingests the request automatically — no extra manual entry required.

Tip: requests can originate from invoices, bill runs, or manual payments.

2 — Automated risk screening

SecAsset runs a battery of checks in milliseconds: threshold rules, vendor reputation, payment velocity, new-vendor flags, geo anomalies, and behavioral baselines (how this user normally acts).

Each result feeds a concise risk score and a short rationale — so approvers see exactly why an item was flagged.

3 — Enrichment & vendor validation

SecAsset enriches the request with vendor history, KYB checks (if enabled), third-party risk feeds, and past payment behavior. Known vendors are fast-tracked; new or suspicious vendors get extra scrutiny.

This reduces false positives and keeps routine vendor payments flowing.

4 — Decision: Auto-approve or escalate

Policy logic decides the path:

• Low risk: auto-approved and executed without human action.
• Medium risk: shown to an approver with a short rationale and suggested action.
• High risk: requires dual confirmation or deeper review — owners can be included or excluded per your policy.

Policies are configurable so you control the security ↔ friction balance.

5 — Approve (one-tap) or reject

Approvers receive a compact card showing the risk score, the reason it was flagged, recommended action, and the last 3 relevant transactions for context — so decisions are fast and informed.

One-tap actions and suggested replies reduce decision fatigue while maintaining legal-grade traceability.

6 — Execute & immutably log

Once approved, the payment is executed in your accounting or banking flow and SecAsset writes a tamper-evident audit entry. Audit trails include timestamps, approver identities, evidence snapshots, and hashes for legal readiness.

Logs are exportable for compliance or legal teams (and can be configured to meet jurisdictional needs).

7 — Continuous monitoring & pattern detection

Beyond single transactions, SecAsset builds behavioral profiles and looks for slow or structured abuse (layering, unusual payees over time, payroll anomalies). Early flags let you remove risk before it grows.

For legal preparedness, exportable, tamper-evident reports help counsel or insurers quickly assess the facts.